Purchase dossier · PR-2026-0044

Repair cold-room floor

Closed with exceptionOpen in My Desk

New draft only. A current quotation is required later; prior approval and PO records are never reused.

Supplier: Northwall Civil Works (Pvt) Ltd
Requester: Tariro Moyo
Buying entity: Wild Leaf Farms (Pvt) Ltd — Zimbabwe
Amount: US$8 500,00
Need by: 20 Jul 2026
Current owner: Chris

Next required actionDossier closed with exception; invoice follow-up remains visible.

Executive decision · PR-2026-0044

Repair cold-room floor

Approved

What is being purchased

Repair damaged flooring and apply protective coating.

Why it is needed

Restore a safe, cleanable operating surface.

Commercial summary

Requested by: Tariro Moyo
Operational owner: Joseph Banda
Buying entity: Wild Leaf Farms (Pvt) Ltd — Zimbabwe
Supplier: Northwall Civil Works (Pvt) Ltd
Total cost: US$8 500,00
Need by: 20 Jul 2026
Urgency: Priority
Quote validity: 2026-07-31
Payment terms: 40% mobilization; 50% on completion; 10% retention
Alternative quote: Not supplied
Prior comparable purchase: No comparable purchase linked
Accounting category: Capex
Project or programme: Facility remediation 2026
Classification: Capex

Readiness exceptions

Alternative quotation uploaded
Historical warning retained; no governed resolution evidence was found. No alternative quotation is linked. Closure AUD-0044-04 was recorded by USR-CHRIS.
Single-source justification present
Historical warning retained; no governed resolution evidence was found. Justification is required when only one source is considered. Closure AUD-0044-04 was recorded by USR-CHRIS.
Supplier tax clearance current
Historical warning retained; no governed resolution evidence was found. Supplier status: expiring soon. Closure AUD-0044-04 was recorded by USR-CHRIS.
Proforma invoice available
Historical warning retained; no governed resolution evidence was found. No current proforma invoice is linked. Closure AUD-0044-04 was recorded by USR-CHRIS.
Fiscal invoice received
Follow-up remains open with USR-ADAM. No current fiscal invoice is linked. Closure AUD-0044-04 was recorded by USR-CHRIS. Open exception EXC-0044-INVOICE was accepted by USR-CHRIS: Missing fiscal invoice at documentary close. Completion and payment evidence are present; invoice follow-up remains open.

Proposed PO terms

Payment: 40% mobilization; 50% on completion; 10% retention
Delivery: Work completed on site
Warranty / support: Six-month workmanship warranty

Main attachments

northwall-cold-room-quote.pdfOriginal Quotation · v1
Review
cold-room-completion-and-snag-list.pdfCivil Works Milestone Evidence · v1
Review

Approval conditions

Retain 10% until defects and incomplete work are cleared.Open
Owner
Joseph Banda
Required by
2026-08-20
Before PO issue
No
Resolver
Not resolved
Resolution timestamp
Not resolved
Resolution evidence
Not provided

Decision history

Conditionally ApprovedChris · 2026-06-25T10:00:00+02:00
Proceed against milestones with retention.

A condition owner must cite evidence; the original approval remains immutable.

Readiness

Purchase readiness

Advisory checks remain visible even when an exception allows work to proceed.

21 ready5 need attention

Readiness

Primary quotation uploadedSatisfied at closure. NCW-0626-17 Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Alternative quotation uploadedHistorical warning retained; no governed resolution evidence was found. No alternative quotation is linked. Closure AUD-0044-04 was recorded by USR-CHRIS.
Historical warning
Alternative supplier consideredSatisfied at closure. An alternative supplier was considered. Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Single-source justification presentHistorical warning retained; no governed resolution evidence was found. Justification is required when only one source is considered. Closure AUD-0044-04 was recorded by USR-CHRIS.
Historical warning
Urgency declaredSatisfied at closure. Work is coordinated with a planned shutdown. Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Buying entity selectedSatisfied at closure. ENT-WLF Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Operational category selectedSatisfied at closure. Every line is categorised. Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Accounting allocation proposedSatisfied at closure. Allocation version 1 is sage posted. Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Budget or cost centre identifiedSatisfied at closure. Every allocation has a cost centre. Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Supplier tax registration recordedSatisfied at closure. Fixture tax registration on file Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Supplier tax clearance currentHistorical warning retained; no governed resolution evidence was found. Supplier status: expiring soon. Closure AUD-0044-04 was recorded by USR-CHRIS.
Historical warning
Banking information availableSatisfied at closure. Banking evidence: current. Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Proforma invoice availableHistorical warning retained; no governed resolution evidence was found. No current proforma invoice is linked. Closure AUD-0044-04 was recorded by USR-CHRIS.
Historical warning
Payment terms capturedSatisfied at closure. 40% mobilization; 50% on completion; 10% retention Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Delivery destination capturedSatisfied at closure. Zimbabwe production cold room Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Fiscal invoice receivedFollow-up remains open with USR-ADAM. No current fiscal invoice is linked. Closure AUD-0044-04 was recorded by USR-CHRIS. Open exception EXC-0044-INVOICE was accepted by USR-CHRIS: Missing fiscal invoice at documentary close. Completion and payment evidence are present; invoice follow-up remains open.
Follow-up open
Receipt or completion evidence availableSatisfied at closure. Receipt or completion has been recorded. Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Sage posting reference recordedSatisfied at closure. A Sage posting reference is recorded. Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Request identity and ownership completePurpose, requester, operational owner, department and lines are recorded.
Satisfied
Supplier selectedNorthwall Civil Works (Pvt) Ltd is linked to the dossier.
Satisfied
Current commercial version validQuotation QUOTE-0044-P, version 1, is the current commercial version with confirmed commercial terms.
Satisfied
Buying and paying entity governanceBuying and paying entity governance is aligned.
Satisfied
Effective approval recordedEffective decision DEC-0044-APPROVE is conditionally approved.
Satisfied
Mandatory internal purchase orderWLF-PO-2026-0009 was issued at 2026-06-26T14:40:00+02:00.
Satisfied
Supplier transmission statusTransmission POTX-0044 is sent.
Satisfied
Commercial commitment recorded1 commitment event(s) retain their original compliance classification.
Satisfied
Pre-PO commitment reviewNo pre-PO commitment is recorded.
Not applicable

Current exceptions

DocumentaryMissing fiscal invoice at documentary close.Adam

Approval conditions

Retain 10% until defects and incomplete work are cleared.2026-08-20Open

Key dates

Requested: 14 Jun 2026, 09:00
Submitted: 24 Jun 2026, 13:20
PO issued: Invalid date
Completion confirmed: Invalid date
Closed: Invalid date

System boundary

Integration status

Fixture and unconfigured connections are labelled explicitly.

My DeskReference
My Desk approval task (fixture) · MYDESK-FIX-0044
My Desk approval task (fixture) · MYDESK-FIX-0044
Fixture
TreasuryReference
Treasury handoff (fixture) · TH-0044
Treasury handoff (fixture) · TH-0044
Fixture

Linked origin

FoundryFOUNDRY-NEED-2026-022

Back to requests

Purchase dossier · PR-2026-0044

Repair cold-room floor

Closed with exceptionOpen in My Desk

New draft only. A current quotation is required later; prior approval and PO records are never reused.

Supplier: Northwall Civil Works (Pvt) Ltd
Requester: Tariro Moyo
Buying entity: Wild Leaf Farms (Pvt) Ltd — Zimbabwe
Amount: US$8 500,00
Need by: 20 Jul 2026
Current owner: Chris

Next required actionDossier closed with exception; invoice follow-up remains visible.

Executive decision · PR-2026-0044

Repair cold-room floor

Approved

What is being purchased

Repair damaged flooring and apply protective coating.

Why it is needed

Restore a safe, cleanable operating surface.

Commercial summary

Requested by: Tariro Moyo
Operational owner: Joseph Banda
Buying entity: Wild Leaf Farms (Pvt) Ltd — Zimbabwe
Supplier: Northwall Civil Works (Pvt) Ltd
Total cost: US$8 500,00
Need by: 20 Jul 2026
Urgency: Priority
Quote validity: 2026-07-31
Payment terms: 40% mobilization; 50% on completion; 10% retention
Alternative quote: Not supplied
Prior comparable purchase: No comparable purchase linked
Accounting category: Capex
Project or programme: Facility remediation 2026
Classification: Capex

Readiness exceptions

Alternative quotation uploaded
Historical warning retained; no governed resolution evidence was found. No alternative quotation is linked. Closure AUD-0044-04 was recorded by USR-CHRIS.
Single-source justification present
Historical warning retained; no governed resolution evidence was found. Justification is required when only one source is considered. Closure AUD-0044-04 was recorded by USR-CHRIS.
Supplier tax clearance current
Historical warning retained; no governed resolution evidence was found. Supplier status: expiring soon. Closure AUD-0044-04 was recorded by USR-CHRIS.
Proforma invoice available
Historical warning retained; no governed resolution evidence was found. No current proforma invoice is linked. Closure AUD-0044-04 was recorded by USR-CHRIS.
Fiscal invoice received
Follow-up remains open with USR-ADAM. No current fiscal invoice is linked. Closure AUD-0044-04 was recorded by USR-CHRIS. Open exception EXC-0044-INVOICE was accepted by USR-CHRIS: Missing fiscal invoice at documentary close. Completion and payment evidence are present; invoice follow-up remains open.

Proposed PO terms

Payment: 40% mobilization; 50% on completion; 10% retention
Delivery: Work completed on site
Warranty / support: Six-month workmanship warranty

Main attachments

northwall-cold-room-quote.pdfOriginal Quotation · v1
Review
cold-room-completion-and-snag-list.pdfCivil Works Milestone Evidence · v1
Review

Approval conditions

Retain 10% until defects and incomplete work are cleared.Open
Owner
Joseph Banda
Required by
2026-08-20
Before PO issue
No
Resolver
Not resolved
Resolution timestamp
Not resolved
Resolution evidence
Not provided

Decision history

Conditionally ApprovedChris · 2026-06-25T10:00:00+02:00
Proceed against milestones with retention.

A condition owner must cite evidence; the original approval remains immutable.

Readiness

Purchase readiness

Advisory checks remain visible even when an exception allows work to proceed.

21 ready5 need attention

Readiness

Primary quotation uploadedSatisfied at closure. NCW-0626-17 Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Alternative quotation uploadedHistorical warning retained; no governed resolution evidence was found. No alternative quotation is linked. Closure AUD-0044-04 was recorded by USR-CHRIS.
Historical warning
Alternative supplier consideredSatisfied at closure. An alternative supplier was considered. Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Single-source justification presentHistorical warning retained; no governed resolution evidence was found. Justification is required when only one source is considered. Closure AUD-0044-04 was recorded by USR-CHRIS.
Historical warning
Urgency declaredSatisfied at closure. Work is coordinated with a planned shutdown. Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Buying entity selectedSatisfied at closure. ENT-WLF Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Operational category selectedSatisfied at closure. Every line is categorised. Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Accounting allocation proposedSatisfied at closure. Allocation version 1 is sage posted. Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Budget or cost centre identifiedSatisfied at closure. Every allocation has a cost centre. Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Supplier tax registration recordedSatisfied at closure. Fixture tax registration on file Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Supplier tax clearance currentHistorical warning retained; no governed resolution evidence was found. Supplier status: expiring soon. Closure AUD-0044-04 was recorded by USR-CHRIS.
Historical warning
Banking information availableSatisfied at closure. Banking evidence: current. Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Proforma invoice availableHistorical warning retained; no governed resolution evidence was found. No current proforma invoice is linked. Closure AUD-0044-04 was recorded by USR-CHRIS.
Historical warning
Payment terms capturedSatisfied at closure. 40% mobilization; 50% on completion; 10% retention Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Delivery destination capturedSatisfied at closure. Zimbabwe production cold room Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Fiscal invoice receivedFollow-up remains open with USR-ADAM. No current fiscal invoice is linked. Closure AUD-0044-04 was recorded by USR-CHRIS. Open exception EXC-0044-INVOICE was accepted by USR-CHRIS: Missing fiscal invoice at documentary close. Completion and payment evidence are present; invoice follow-up remains open.
Follow-up open
Receipt or completion evidence availableSatisfied at closure. Receipt or completion has been recorded. Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Sage posting reference recordedSatisfied at closure. A Sage posting reference is recorded. Closure AUD-0044-04 was recorded by USR-CHRIS.
Satisfied
Request identity and ownership completePurpose, requester, operational owner, department and lines are recorded.
Satisfied
Supplier selectedNorthwall Civil Works (Pvt) Ltd is linked to the dossier.
Satisfied
Current commercial version validQuotation QUOTE-0044-P, version 1, is the current commercial version with confirmed commercial terms.
Satisfied
Buying and paying entity governanceBuying and paying entity governance is aligned.
Satisfied
Effective approval recordedEffective decision DEC-0044-APPROVE is conditionally approved.
Satisfied
Mandatory internal purchase orderWLF-PO-2026-0009 was issued at 2026-06-26T14:40:00+02:00.
Satisfied
Supplier transmission statusTransmission POTX-0044 is sent.
Satisfied
Commercial commitment recorded1 commitment event(s) retain their original compliance classification.
Satisfied
Pre-PO commitment reviewNo pre-PO commitment is recorded.
Not applicable

Current exceptions

DocumentaryMissing fiscal invoice at documentary close.Adam

Approval conditions

Retain 10% until defects and incomplete work are cleared.2026-08-20Open

Key dates

Requested: 14 Jun 2026, 09:00
Submitted: 24 Jun 2026, 13:20
PO issued: Invalid date
Completion confirmed: Invalid date
Closed: Invalid date

System boundary

Integration status

Fixture and unconfigured connections are labelled explicitly.

My DeskReference
My Desk approval task (fixture) · MYDESK-FIX-0044
My Desk approval task (fixture) · MYDESK-FIX-0044
Fixture
TreasuryReference
Treasury handoff (fixture) · TH-0044
Treasury handoff (fixture) · TH-0044
Fixture

Linked origin

FoundryFOUNDRY-NEED-2026-022