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Purchase dossier · PR-2026-0047

Receiving-bay LED lighting replacement

Awaiting approvalOpen in My Desk

Supplier: Electro Sales
Requester: Adam
Buying entity: Wild Leaf Farms (Pvt) Ltd — Zimbabwe
Amount: US$2 000,00
Need by: 20 Aug 2026
Current owner: Chris

Next required actionClean routine purchase awaits executive approval.

Overview Lines Quotes Negotiation Approval Purchase Order Payment Fulfilment Documents2 Accounting Activity

Executive decision · PR-2026-0047

Receiving-bay LED lighting replacement

Pending

What is being purchased

Replace failed receiving-bay fittings with commercial LED battens.

Why it is needed

Restore safe, reliable illumination for receiving and dispatch work.

Commercial summary

Requested by: Adam
Operational owner: Joseph Banda
Buying entity: Wild Leaf Farms (Pvt) Ltd — Zimbabwe
Supplier: Electro Sales
Total cost: US$2 000,00
Need by: 20 Aug 2026
Urgency: Routine
Quote validity: 2026-08-31
Payment terms: Pending final terms
Alternative quote: Alternative supplied
Prior comparable purchase: No comparable purchase linked
Accounting category: Expense
Project or programme: Site maintenance 2026
Classification: Expense

Readiness exceptions

Fiscal invoice received
No current fiscal invoice is linked.
Receipt or completion evidence available
Receipt or completion evidence is missing.
Sage posting reference recorded
No Sage posting reference is recorded.
Effective approval recorded
No effective decision is recorded.
Mandatory internal purchase order
No internal PO draft exists.
Supplier transmission status
No supplier-transmission disposition is recorded.
Commercial commitment recorded
No commercial commitment event is recorded.

Proposed PO terms

Payment: To be confirmed
Delivery: 20 Aug 2026
Warranty / support: Not recorded

Main attachments

electro-sales-led-lighting-quote.pdfOriginal Quotation · v1
Review
brightline-led-lighting-alternative.pdfAlternative Quotation · v1
Review

Approve Approve subject to conditions Request negotiation Make a counter-offer Return for information Defer Reject

Your decision will be recorded as a new immutable event. Existing decisions are never silently edited.

Readiness

Purchase readiness

Advisory checks remain visible even when an exception allows work to proceed.

16 ready7 need attention

Readiness

Primary quotation uploadedES-2026-7047
Satisfied
Alternative quotation uploadedAn alternative quotation is available.
Satisfied
Alternative supplier consideredAn alternative supplier was considered.
Satisfied
Single-source justification presentNot applicable because a competing quote is available.
Not applicable
Urgency declaredRoutine purchase.
Satisfied
Buying entity selectedENT-WLF
Satisfied
Operational category selectedEvery line is categorised.
Satisfied
Accounting allocation proposedAllocation version 1 is proposed.
Satisfied
Budget or cost centre identifiedEvery allocation has a cost centre.
Satisfied
Supplier tax registration recordedFixture tax registration on file
Satisfied
Supplier tax clearance currentSupplier status: current.
Satisfied
Banking information availableBanking evidence: current.
Not yet due
Proforma invoice availableNo current proforma invoice is linked.
Not applicable
Payment terms capturedPayment within 14 days
Satisfied
Delivery destination capturedZimbabwe receiving bay
Satisfied
Fiscal invoice receivedNo current fiscal invoice is linked.
Follow-up open
Receipt or completion evidence availableReceipt or completion evidence is missing.
Follow-up open
Sage posting reference recordedNo Sage posting reference is recorded.
Follow-up open
Request identity and ownership completePurpose, requester, operational owner, department and lines are recorded.
Satisfied
Supplier selectedElectro Sales is linked to the dossier.
Satisfied
Current commercial version validQuotation QUOTE-0047-P, version 1, is the current commercial version with confirmed commercial terms.
Satisfied
Buying and paying entity governanceBuying and paying entity governance is aligned.
Satisfied
Effective approval recordedNo effective decision is recorded.
Follow-up open
Mandatory internal purchase orderNo internal PO draft exists.
Follow-up open
Supplier transmission statusNo supplier-transmission disposition is recorded.
Follow-up open
Commercial commitment recordedNo commercial commitment event is recorded.
Follow-up open
Pre-PO commitment reviewNo pre-PO commitment is recorded.
Not applicable

Current exceptions

No open exceptions

Approval conditions

No approval conditions

Key dates

Requested: 28 Jul 2026, 08:00
Submitted: 28 Jul 2026, 08:30
Need by: 20 Aug 2026

System boundary

Integration status

Fixture and unconfigured connections are labelled explicitly.

No integration contracts are configured.

Linked origin

DirectDirect purchase request

Immutable decision event

Approve subject to conditions

This creates a new controlled event. It will not alter a previous decision or accepted commercial term.

Decision rationale

Approval conditions

Select every explicit condition that applies. The owner, required-by date and PO control below apply to all selected conditions.

Reduce advance paymentObtain updated tax clearanceConfirm delivery dateObtain second quoteConfirm budget categoryInclude warrantyPayment only after inspectionRelease balance after commissioning

Additional explicit condition

Condition ownerRequired-by date

Must be resolved before PO issueI confirm that these are explicit approval conditions and that unresolved PO-blocking conditions prevent issue.