Purchase dossier · PR-2026-0043

Renew controlled e-signature subscription

Ready to closeOpen in My Desk

Supplier: SignCloud Europe AG
Requester: Lea Keller
Buying entity: Ardvera Life Sciences GmbH — Switzerland
Amount: €960,00
Need by: 01 Jul 2026
Current owner: Adam

Next required actionRecord Sage posting or close with the accepted finance state.

Executive decision · PR-2026-0043

Renew controlled e-signature subscription

Approved

What is being purchased

Annual renewal of the controlled signature service.

Why it is needed

Maintain continuity of controlled commercial signatures.

Commercial summary

Requested by: Lea Keller
Operational owner: Joseph Banda
Buying entity: Ardvera Life Sciences GmbH — Switzerland
Supplier: SignCloud Europe AG
Total cost: €960,00
Need by: 01 Jul 2026
Urgency: Routine
Quote validity: 2026-07-15
Payment terms: Annual subscription payable in advance
Alternative quote: Not supplied
Prior comparable purchase: No comparable purchase linked
Accounting category: Expense
Project or programme: Digital operations
Classification: Expense

Readiness exceptions

Alternative quotation uploaded
No alternative quotation is linked.
Proforma invoice available
No current proforma invoice is linked.

Proposed PO terms

Payment: Annual subscription payable in advance
Delivery: Account activation on payment
Warranty / support: Not specified

Main attachments

signcloud-renewal-offer.pdfOriginal Quotation · v1
Review
signcloud-activation-confirmation.pdfSubscription Activation Evidence · v1
Review
signcloud-fiscal-invoice.pdfFiscal Invoice · v1
Review

Decision history

ApprovedChris · 2026-06-21T09:00:00+02:00
Annual renewal is necessary and comparable to the prior purchase.

Readiness

Purchase readiness

Advisory checks remain visible even when an exception allows work to proceed.

22 ready2 need attention1 accepted by exception

Readiness

Primary quotation uploadedSC-ALS-2026-01
Satisfied
Alternative quotation uploadedNo alternative quotation is linked.
Follow-up open
Alternative supplier consideredNo alternative supplier is recorded.
Exception accepted
Single-source justification presentRenewal preserves the existing controlled account and document continuity.
Satisfied
Urgency declaredRoutine purchase.
Satisfied
Buying entity selectedENT-ALS
Satisfied
Operational category selectedEvery line is categorised.
Satisfied
Accounting allocation proposedAllocation version 1 is sage posted.
Satisfied
Budget or cost centre identifiedEvery allocation has a cost centre.
Satisfied
Supplier tax registration recordedFixture tax registration on file
Satisfied
Supplier tax clearance currentSupplier status: not applicable.
Not applicable
Banking information availableBanking evidence: current.
Satisfied
Proforma invoice availableNo current proforma invoice is linked.
Follow-up open
Payment terms capturedAnnual subscription payable in advance
Satisfied
Delivery destination capturedCloud service — Ardvera account
Satisfied
Fiscal invoice receivedA current fiscal invoice is linked.
Satisfied
Receipt or completion evidence availableReceipt or completion has been recorded.
Satisfied
Sage posting reference recordedA Sage posting reference is recorded.
Satisfied
Request identity and ownership completePurpose, requester, operational owner, department and lines are recorded.
Satisfied
Supplier selectedSignCloud Europe AG is linked to the dossier.
Satisfied
Current commercial version validQuotation QUOTE-0043-P, version 1, is the current commercial version with confirmed commercial terms.
Satisfied
Buying and paying entity governanceBuying and paying entity governance is aligned.
Satisfied
Effective approval recordedEffective decision DEC-0043-APPROVE is approved.
Satisfied
Mandatory internal purchase orderALS-PO-2026-0003 was issued at 2026-06-22T11:15:00+02:00.
Satisfied
Supplier transmission statusTransmission POTX-0043 is not required.
Satisfied
Commercial commitment recorded1 commitment event(s) retain their original compliance classification.
Satisfied
Pre-PO commitment reviewNo pre-PO commitment is recorded.
Not applicable

Current exceptions

No open exceptions

Approval conditions

No approval conditions

Key dates

Requested: 13 Jun 2026, 09:00
Submitted: 20 Jun 2026, 08:45
PO issued: Invalid date
Completion confirmed: Invalid date
Need by: 01 Jul 2026

System boundary

Integration status

Fixture and unconfigured connections are labelled explicitly.

My DeskReference
My Desk approval task (fixture) · MYDESK-FIX-0043
My Desk approval task (fixture) · MYDESK-FIX-0043
Fixture
TreasuryReference
Treasury handoff (fixture) · TH-0043
Treasury handoff (fixture) · TH-0043
Fixture

Linked origin

DirectDirect purchase request

Back to requests

Purchase dossier · PR-2026-0043

Renew controlled e-signature subscription

Ready to closeOpen in My Desk

Supplier: SignCloud Europe AG
Requester: Lea Keller
Buying entity: Ardvera Life Sciences GmbH — Switzerland
Amount: €960,00
Need by: 01 Jul 2026
Current owner: Adam

Next required actionRecord Sage posting or close with the accepted finance state.

Executive decision · PR-2026-0043

Renew controlled e-signature subscription

Approved

What is being purchased

Annual renewal of the controlled signature service.

Why it is needed

Maintain continuity of controlled commercial signatures.

Commercial summary

Requested by: Lea Keller
Operational owner: Joseph Banda
Buying entity: Ardvera Life Sciences GmbH — Switzerland
Supplier: SignCloud Europe AG
Total cost: €960,00
Need by: 01 Jul 2026
Urgency: Routine
Quote validity: 2026-07-15
Payment terms: Annual subscription payable in advance
Alternative quote: Not supplied
Prior comparable purchase: No comparable purchase linked
Accounting category: Expense
Project or programme: Digital operations
Classification: Expense

Readiness exceptions

Alternative quotation uploaded
No alternative quotation is linked.
Proforma invoice available
No current proforma invoice is linked.

Proposed PO terms

Payment: Annual subscription payable in advance
Delivery: Account activation on payment
Warranty / support: Not specified

Main attachments

signcloud-renewal-offer.pdfOriginal Quotation · v1
Review
signcloud-activation-confirmation.pdfSubscription Activation Evidence · v1
Review
signcloud-fiscal-invoice.pdfFiscal Invoice · v1
Review

Decision history

ApprovedChris · 2026-06-21T09:00:00+02:00
Annual renewal is necessary and comparable to the prior purchase.

Readiness

Purchase readiness

Advisory checks remain visible even when an exception allows work to proceed.

22 ready2 need attention1 accepted by exception

Readiness

Primary quotation uploadedSC-ALS-2026-01
Satisfied
Alternative quotation uploadedNo alternative quotation is linked.
Follow-up open
Alternative supplier consideredNo alternative supplier is recorded.
Exception accepted
Single-source justification presentRenewal preserves the existing controlled account and document continuity.
Satisfied
Urgency declaredRoutine purchase.
Satisfied
Buying entity selectedENT-ALS
Satisfied
Operational category selectedEvery line is categorised.
Satisfied
Accounting allocation proposedAllocation version 1 is sage posted.
Satisfied
Budget or cost centre identifiedEvery allocation has a cost centre.
Satisfied
Supplier tax registration recordedFixture tax registration on file
Satisfied
Supplier tax clearance currentSupplier status: not applicable.
Not applicable
Banking information availableBanking evidence: current.
Satisfied
Proforma invoice availableNo current proforma invoice is linked.
Follow-up open
Payment terms capturedAnnual subscription payable in advance
Satisfied
Delivery destination capturedCloud service — Ardvera account
Satisfied
Fiscal invoice receivedA current fiscal invoice is linked.
Satisfied
Receipt or completion evidence availableReceipt or completion has been recorded.
Satisfied
Sage posting reference recordedA Sage posting reference is recorded.
Satisfied
Request identity and ownership completePurpose, requester, operational owner, department and lines are recorded.
Satisfied
Supplier selectedSignCloud Europe AG is linked to the dossier.
Satisfied
Current commercial version validQuotation QUOTE-0043-P, version 1, is the current commercial version with confirmed commercial terms.
Satisfied
Buying and paying entity governanceBuying and paying entity governance is aligned.
Satisfied
Effective approval recordedEffective decision DEC-0043-APPROVE is approved.
Satisfied
Mandatory internal purchase orderALS-PO-2026-0003 was issued at 2026-06-22T11:15:00+02:00.
Satisfied
Supplier transmission statusTransmission POTX-0043 is not required.
Satisfied
Commercial commitment recorded1 commitment event(s) retain their original compliance classification.
Satisfied
Pre-PO commitment reviewNo pre-PO commitment is recorded.
Not applicable

Current exceptions

No open exceptions

Approval conditions

No approval conditions

Key dates

Requested: 13 Jun 2026, 09:00
Submitted: 20 Jun 2026, 08:45
PO issued: Invalid date
Completion confirmed: Invalid date
Need by: 01 Jul 2026

System boundary

Integration status

Fixture and unconfigured connections are labelled explicitly.

My DeskReference
My Desk approval task (fixture) · MYDESK-FIX-0043
My Desk approval task (fixture) · MYDESK-FIX-0043
Fixture
TreasuryReference
Treasury handoff (fixture) · TH-0043
Treasury handoff (fixture) · TH-0043
Fixture

Linked origin

DirectDirect purchase request