Executive decision · PR-2026-0045
Emergency extraction fan repair
What is being purchased
Specialist repair following an unexpected fan failure.
Why it is needed
Restore manufacturing environmental control.
Commercial summary
- Requested by
- Tariro Moyo
- Operational owner
- Joseph Banda
- Buying entity
- Wild Leaf Farms (Pvt) Ltd — Zimbabwe
- Supplier
- Rapid Process Engineering (Pvt) Ltd
- Total cost
- US$4 800,00
- Need by
- 25 Jul 2026
- Urgency
- Emergency
- Quote validity
- 2026-07-25
- Payment terms
- 50% call-out advance; balance after repair test
- Alternative quote
- Not supplied
- Prior comparable purchase
- No comparable purchase linked
- Accounting category
- Expense
- Project or programme
- Unplanned plant repair
- Classification
- Expense
Readiness exceptions
- Supplier tax clearance current
Supplier status: expired.
- Banking information available
Banking evidence: under review.
- Proforma invoice available
No current proforma invoice is linked.
- Fiscal invoice received
No current fiscal invoice is linked.
- Sage posting reference recorded
No Sage posting reference is recorded.
- Current commercial version valid
Quotation QUOTE-0045-P is expired or does not match the supplier and currency.
Proposed PO terms
- Payment
- 50% call-out advance; balance after repair test
- Delivery
- Emergency on-site service
- Warranty / support
- 90-day repair warranty
Main attachments
Approval conditions
- Obtain updated tax clearance after the emergency repair.Open
- Owner
- Adam
- Required by
- 2026-08-05
- Before PO issue
- No
- Resolver
- Not resolved
- Resolution timestamp
- Not resolved
- Resolution evidence
- Not provided
- Release balance after the repair test is confirmed.Resolved
- Owner
- Joseph Banda
- Required by
- 2026-07-26
- Before PO issue
- No
- Resolver
- Not resolved
- Resolution timestamp
- Not resolved
- Resolution evidence
- Not provided
Decision history
- Conditionally ApprovedChris ·
Immediate repair is justified; close documentation after restoration.