Purchase dossier · PR-2026-0045

Emergency extraction fan repair

Received — dossier completion requiredOpen in My Desk

Supplier: Rapid Process Engineering (Pvt) Ltd
Requester: Tariro Moyo
Buying entity: Wild Leaf Farms (Pvt) Ltd — Zimbabwe
Amount: US$4 800,00
Need by: 25 Jul 2026
Current owner: Adam

Next required actionObtain updated tax clearance and final invoice, or close with exception.

IssuedDrafts do not consume a final number. Issued numbers are immutable.

Controlled preview

RhizomeOS Procurement

Purchase Order

Controlled commercial document · PR-2026-0045

IssuedWLF-PO-2026-0010Revision 00Issued: 22 Jul 2026, 08:25

Buying entity

Wild Leaf Farms (Pvt) Ltd — Zimbabwe

Harare, ZimbabweBilling address · Not Configured

Registration: Not Configured

Tax registration: Not Configured

Supplier

Rapid Process Engineering (Pvt) Ltd

Supplier address held in repository

Registration: Not provided in fixture

Tax registration: See supplier evidence

Bill to

Wild Leaf Farms (Pvt) Ltd — ZimbabweBilling address · Not Configured

Deliver to

Harare FacilityExact delivery address · fixture reference data

Quotation: RPE-EMG-2507
Currency: USD
Required date: 25 Jul 2026

Approved purchase order lines
Line	Description	Qty	Unit	Unit price	Tax	Total
01	Emergency repair of manufacturing extraction fanRequired 25 Jul 2026	1	service	US$4 800,00	As applicable	US$4 800,00

Subtotal: US$4 800,00
Tax: US$0,00
Total: US$4 800,00

Commercial terms

Payment terms: 50% call-out advance; balance after repair test
Delivery terms: Emergency on-site service
Warranty / support: 90-day repair warranty

Control ownership

Requester: Tariro Moyo
Operational owner: Joseph Banda

Approval conditions carried into this PO

Obtain updated tax clearance after the emergency repair.
Release balance after the repair test is confirmed.

Readiness

Purchase readiness

Advisory checks remain visible even when an exception allows work to proceed.

18 ready6 need attention2 accepted by exception

Readiness

Primary quotation uploadedRPE-EMG-2507
Satisfied
Alternative quotation uploadedNo alternative quotation is linked.
Exception accepted
Alternative supplier consideredNo alternative supplier is recorded.
Exception accepted
Single-source justification presentOnly the original specialist was available within the shutdown window.
Satisfied
Urgency declaredThe affected room cannot operate until repair.
Satisfied
Buying entity selectedENT-WLF
Satisfied
Operational category selectedEvery line is categorised.
Satisfied
Accounting allocation proposedAllocation version 1 is confirmed.
Satisfied
Budget or cost centre identifiedEvery allocation has a cost centre.
Satisfied
Supplier tax registration recordedFixture tax registration on file
Satisfied
Supplier tax clearance currentSupplier status: expired.
Follow-up open
Banking information availableBanking evidence: under review.
Follow-up open
Proforma invoice availableNo current proforma invoice is linked.
Follow-up open
Payment terms captured50% call-out advance; balance after repair test
Satisfied
Delivery destination capturedZimbabwe manufacturing site
Satisfied
Fiscal invoice receivedNo current fiscal invoice is linked.
Follow-up open
Receipt or completion evidence availableReceipt or completion has been recorded.
Satisfied
Sage posting reference recordedNo Sage posting reference is recorded.
Follow-up open
Request identity and ownership completePurpose, requester, operational owner, department and lines are recorded.
Satisfied
Supplier selectedRapid Process Engineering (Pvt) Ltd is linked to the dossier.
Satisfied
Current commercial version validQuotation QUOTE-0045-P is expired or does not match the supplier and currency.
Follow-up open
Buying and paying entity governanceBuying and paying entity governance is aligned.
Satisfied
Effective approval recordedEffective decision DEC-0045-APPROVE is conditionally approved.
Satisfied
Mandatory internal purchase orderWLF-PO-2026-0010 was issued at 2026-07-22T08:25:00+02:00.
Satisfied
Supplier transmission statusTransmission POTX-0045 is sent.
Satisfied
Commercial commitment recorded1 commitment event(s) retain their original compliance classification.
Satisfied
Pre-PO commitment reviewNo pre-PO commitment is recorded.
Not applicable

Current exceptions

CommercialAlternative quotation not obtained for emergency single-source repair.Chris
DocumentarySupplier tax clearance expired before the emergency repair.Adam

Approval conditions

Obtain updated tax clearance after the emergency repair.2026-08-05Open
Release balance after the repair test is confirmed.2026-07-26Resolved

Key dates

Requested: 15 Jun 2026, 09:00
Submitted: 22 Jul 2026, 07:40
PO issued: Invalid date
Completion confirmed: Invalid date
Need by: 25 Jul 2026

System boundary

Integration status

Fixture and unconfigured connections are labelled explicitly.

My DeskReference
My Desk approval task (fixture) · MYDESK-FIX-0045
My Desk approval task (fixture) · MYDESK-FIX-0045
Fixture
TreasuryReference
Treasury handoff (fixture) · TH-0045
Treasury handoff (fixture) · TH-0045
Fixture

Linked origin

FoundryFOUNDRY-INC-2026-041

Approved purchase order lines

Line

Description

Qty

Unit

Unit price

Tax

Total

Emergency repair of manufacturing extraction fanRequired 25 Jul 2026

service

US$4 800,00

As applicable

US$4 800,00